Privacy Policy - WLA Virtual Bookkeeping & Admin Services LLC

Privacy Policy for WLA Virtual Bookkeeping & Admin Services LLC
Effective Date: July 31, 2024
At WLA Virtual Bookkeeping & Admin Services LLC (“WLA”, “we”, “our”, or “us”), we are committed to protecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information when you use our services or interact with us. By accessing or using our services, you agree to the terms of this Privacy Policy.
1. Information We Collect
We may collect personal information from you in the course of providing our bookkeeping and administrative services. This information may include:
Contact Information: Name, email address, phone number, business name, and mailing address.
Financial Information: Bank account numbers, credit card details, financial statements, tax information, and other data relevant to bookkeeping services.
Business Information: Company details, employee information, transaction records, invoices, receipts, and other records related to your business operations.
Other Information: Any other information you voluntarily provide to us, including feedback, inquiries, or requests for additional services.
2. How We Use Your Information
We use the information we collect for the following purposes:
To Provide Services: To offer bookkeeping, administrative, and related services that you have requested or contracted for.
Communication: To respond to your inquiries, send service updates, and communicate any relevant information regarding our services.
Billing and Payment: To process payments, send invoices, and manage your account.
Marketing: To send you promotional emails, newsletters, or offers that may be of interest to you, based on your preferences. You can opt-out of marketing communications at any time.
Legal Compliance: To comply with legal obligations, regulatory requirements, and industry standards.
Improve Our Services: To enhance and personalize your experience with our services by understanding your needs and preferences.
3. How We Protect Your Information
We take the protection of your personal and financial information seriously. We implement industry-standard security measures, including encryption, firewalls, and secure access protocols, to protect your data from unauthorized access, disclosure, alteration, or destruction.
However, no method of data transmission or storage can be guaranteed to be 100% secure, and while we strive to protect your information, we cannot guarantee absolute security.
4. Sharing Your Information
We respect your privacy and will not share your personal information with third parties, except in the following circumstances:
Service Providers: We may share your information with trusted third-party service providers who help us provide services to you (e.g., payment processors, IT service providers, cloud storage providers). These providers are required to maintain the confidentiality and security of your information and can only use it for the purposes we have authorized.
Legal Requirements: We may disclose your information if required by law or in response to a valid legal process, such as a subpoena, court order, or government inquiry.
Business Transfers: In the event of a merger, acquisition, or sale of our business, your information may be transferred as part of the transaction. We will notify you if your information becomes subject to a different privacy policy.
5. Data Retention
We retain your personal and business information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including compliance with legal, accounting, or reporting requirements. If you no longer wish to receive our services or wish to have your information deleted, please contact us as described below.
6. Your Rights and Choices
Depending on your location and applicable laws, you may have certain rights regarding your personal information, including:
Access: You have the right to request access to the personal data we hold about you.
Correction: You can request that we correct or update any inaccurate or incomplete information.
Deletion: You may request the deletion of your personal information, subject to certain exceptions (e.g., legal or contractual obligations).
Opt-Out: You may opt out of receiving marketing communications from us at any time by following the “unsubscribe” link in our emails or contacting us directly.
To exercise any of these rights, please contact us using the contact details provided below.
7. Cookies and Tracking Technologies
We may use cookies, web beacons, and similar tracking technologies to improve your experience on our website and to analyze how our site is used. Cookies are small files stored on your device that help us remember your preferences and enhance the functionality of our site.
You can control cookie settings through your browser, but please note that disabling cookies may impact your ability to use certain features of our website.
8. Third-Party Links
Our website or communications may contain links to third-party websites or services. We are not responsible for the privacy practices or content of these third-party sites. We encourage you to review their privacy policies before providing any personal information.
9. Children’s Privacy
Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child under the age of 18, we will take steps to delete that information as quickly as possible.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or the way we handle your personal information, please contact us:
WLA Virtual Bookkeeping & Admin Services LLC
Email: [email protected] or [email protected] Phone: (443) 613-3979